Preparing proposals for federal sponsored projects at Harvard University requires careful attention to detail and adherence to specific guidelines. Think of these guidelines as the “Harvard Uniform” for proposals – a standardized approach ensuring compliance and increasing the likelihood of success. This guide highlights key considerations based on the Uniform Guidance, helping Department Administrators and Principal Investigators (PIs) navigate the proposal preparation process effectively.
Before submitting your proposal for Office for Sponsored Programs (OSP) and School level review, it’s crucial to conduct a thorough administrative check. This internal review acts as your initial fitting of the “Harvard Uniform,” ensuring all components align with federal agency regulations and Harvard’s internal policies. This checklist is not exhaustive, but it pinpoints critical areas to prevent oversights during proposal development. If uncertainties arise, consult your school level reviewer for clarification.
This administrative review should confirm several key aspects of your proposal. Firstly, ensure that the budget aligns meticulously with the Funding Opportunity Announcement (FOA) and the Uniform Guidance. These documents are your pattern for the “Harvard Uniform,” dictating the necessary financial components. Secondly, verify that all required components of the proposal, as mandated by both federal agencies and Harvard, are present and correctly formatted. Think of these components as the individual pieces of the “Harvard Uniform” – each essential for the complete and proper attire. Finally, confirm adherence to Harvard’s internal policies, procedures, and guidelines. These are the tailoring instructions specific to Harvard, ensuring a perfect fit for your “Harvard Uniform.”
Understanding prior approvals under the Uniform Guidance is another essential aspect of mastering the “Harvard Uniform.” This grid serves as your reference for determining which expenses necessitate prior agency approval. The prior approval process typically occurs post-award, triggered by significant changes to the research plan, project timeline, key personnel, or budget categories. In most instances, these changes require written consent from the funding agencies. While many adjustments are permissible and acceptable under the Uniform Guidance and federal regulations, always consult the specific terms and conditions (T&Cs) of your funding agency. These T&Cs are the fine print of the “Harvard Uniform” instructions, outlining specific nuances and agency-specific requirements. Remember, this grid is a general guide and may not encompass every circumstance.
By diligently following these guidelines and viewing them as the essential components of the “Harvard Uniform,” you can enhance the quality and compliance of your federal sponsored project proposals at Harvard. Thorough preparation and attention to detail, much like ensuring a well-fitted uniform, are key to presenting a successful and professional proposal.
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