Navigating the complexities of business filings often involves understanding specific legal forms. One such crucial document is the Uniform Commercial Code (UCC) Form 1, also known as a UCC Financing Statement. This form is essential for businesses and individuals looking to secure financial interests in personal property under the Uniform Commercial Code.
In New York State, like many other jurisdictions in the United States, UCC filings are public records. This means that any UCC documents, including Uniform Commercial Code Form 1, submitted to the Department of State are accessible to the public. This transparency is a cornerstone of commercial law, providing notice to the world of a lender’s security interest in a borrower’s assets. Because of this public nature, it is critically important not to include Social Security Numbers on any UCC document you file. Protecting personal information is paramount in these public filings.
For those looking to file or amend a UCC Financing Statement in New York, the Department of State offers convenient online e-filing options. Electronic filing streamlines the process, allowing for quicker submission and processing of your documents. You can access the electronic UCC filing system for both initial Financing Statements and Financing Statement Amendments directly through the New York Department of State website. The online system provides templates that are similar to paper forms, though filers should review each section carefully before submission to ensure accuracy. After filing electronically, you will receive an acknowledgement, which serves as your confirmation that the filing has been processed and includes vital details such as the filing date, time, and unique filing number. It’s advisable to retain a copy of this acknowledgement for your records.
A key update for electronic UCC filings in New York is the required email address field. Since March 21, 2007, providing an email address is mandatory. This allows the Department to send an electronic acknowledgement receipt and a copy of the filed document image directly to the filer, enhancing communication and record-keeping.
The fee for electronic UCC filing in New York is $20, and payments are accepted via MasterCard, Visa, or American Express. This user-friendly payment system further simplifies the e-filing process.
For any questions or assistance regarding UCC online services, the Office of Uniform Commercial Code is available to help. You can reach them at the provided address and phone number for guidance on Uniform Commercial Code Form 1 and other UCC related matters. Remember to review the disclaimer and privacy statement available on the NYS DOS website for complete information regarding online filings.
